1. CALL TO ORDER 2. OPENING PRAYER 3. PLEDGE OF ALLEGIANCE TO THE U.S.A. FLAG 4. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG 5. ROLL CALL
APPROVAL OF COMMISSIONERS COURT AGENDA
PROCLAMATIONS/RESOLUTIONS/PRESENTATIONS A. A presentation on the Texas State Highway 249 Extension Project by Commissioner Charlie Riley.
CITIZENS
CONSENT AGENDA (ONE MOTION WITH MODIFICATIONS, IF APPLICABLE, APPROVES FOR ACTION, ALL ITEMS CONTAINED WITHIN THE CONSENT AGENDA). A. AUDITOR 1. Consider and accept the report that complies with Local Government Code Section 114.024. 2. Consider and approve Payment of Accounts. 3. Consider and accept completed audit. 4. Consider and accept the report that complies with Local Government Code Section 114.025. 5. Consider and accept the report that complies with Local Government Code Section 114.023. . BUDGET OFFICE 1. Consider, approve, and authorize transfers, adjustments, and amendments for special revenue departments and general fund departments for Fiscal Year 2022. 2. Consider and approve operational carry-overs for Special Revenue Funds and General Fund Departments from Fiscal Year 2021 to Fiscal Year 2022 Budget. 3. Consider, approve, and authorize the line item transfers and adjustments for Fiscal Year 2022 Budget according to Budget Policy. 4. Consider, approve, and authorize the line item transfers and adjustments for Fiscal Year 2021 Budget according to Budget Policy. C. TREASURER 1. Consider and approve the Monthly Treasurer report for October 2021, including: a. Monthly Statement of Balance Report for October 2021 b. Monthly Investment Report for October 2021 c. MCTRA Investment Report for October 2021 d. Interest Summary Report for October 2021 e. Investments Purchased report for October 2021 f. Debt Report (Reported and Maintained by Auditor's Office) g. Check Register for October 2021 h. Manual Check Register for October 2021 2. Consider and accept a donation of $2,250.00 to the Animal Shelter from Bissell Pet Foundation to be deposited into project DN0001 Animal Shelter Donation. D. TAX ASSESSOR/COLLECTOR 1. Consider and approve agreement for tax assessment and collection services between Montgomery County, Texas and Corinthian Point Municipal Utility District No. 2 and authorize Judge Mark Keough to sign on behalf of Montgomery County. 2. Acknowledge the Tax Assessor-Collector's 2021 deputation of Alejandra Gonzales, Deputy Tax Assessor-Collector. E. PURCHASING 1. Take appropriate action to grant change order approval authorization to Building Maintenance Director for Forensics Facility project from Brookstone, L.P., which is necessary due to supply chain shortages/delays involving roofing system in the amount not to exceed $250,000. 2. Take all appropriate action to approve utilizing the following contract: Public Safety Video Surveillance through Sourcewell contract #010720-AXN in the amount of $2,101,520.00 for a sixty (60) month term from Axon Enterprise, Inc. for Information Technology. Local Gov't Code §271.102 a. 3. Approve the renewal options for Project #20-07 Mosquito Spraying Services with Northwest Pest Patrol Inc., with changes for various precincts (exercising the second of five renewal options). F. RISK MANAGEMENT 1. Consider and approve changes, additions and releases on Surety Bonds. G. COMMISSIONERS - COUNTY ENGINEER 1. PRECINCT 3 a. Consider and approve acceptance of roads in Northgrove, Section 12 into the county road maintenance system and release the bond. 2. PRECINCT 4 a. Consider and approve the acceptance of the roads in Valley Ranch Town Center North into the one-year maintenance period. b. Consider and approve the acceptance of the roads in Park Lake View Drive Street Dedication into the one-year maintenance period. H. HUMAN RESOURCES 1. Consider and accept payroll change request forms. I. JUSTICE OF THE PEACE PRECINCT 2 1. Consider and accept the Monthly Collections report for October 2021 J. JUSTICE OF THE PEACE PRECINCT 3 1. Consider and accept the Monthly Collections report for October 2021. K. OFFICE OF COURT ADMINISTRATION 1. Consider and approve closing position 8103-4197, Admin Assistant I-OCA and reduce position 8103-4193 by one full-time equivalency spot. Open positions 8103-5425, OCA Supervisor- Court Admin, annualized salary to be $51,985.40 and position 8103-5426, OCA-Clerk II, annualized salary to be $29,099.20. Personnel changes are budget neutral with no funding source required. Authorize Budget Office to effectuate all changes. L. SHERIFF 1. Consider and accept the FY2021 Montgomery County Sheriff's Office ESAC Report. M. CONSTABLE PRECINCT 1 1. Consider and accept the appointment of Reserve Deputy Jason L. Hodges for Montgomery County Constable Pct.1 for this term. N. GRANTS AND COMMUNITY DEVELOPMENT 1. Consider and approve the deobligation of Emergency Rental Assistance (ERA) funding to the Department of Treasury in the amount of $7,106,368.27. 2. Consider and approve the renewal of Title IV-E Child Welfare Services grant contract with Child Protective Services (CPS) for County Attorney’s Office. Please authorize County Judge Mark Keough to execute contract and all appropriate documents related to the same. 3. Consider and approve the renewal of Title IV-E Legal Services grant contract with Child Protective Services (CPS) for County Attorney’s Office. Please authorize County Judge Mark Keough to execute contract and all appropriate documents related to the same. O. COUNTY ATTORNEY 1. PRECINCT 4 a. Approve Order Authorizing Notice of Public Hearing under Local Government Code 232.009(C-1) for a partial replat of a portion of Reserve B and a portion of Reserve A of Deer Trail Estates, Section 1, as recorded under Cabinet Z, Sheet 5779 of the Montgomery County Map Records, to be known as Deer Trails Estates, Section 1, Replat. The purpose of the proposed partial replat is to construct a roadway over a portion of Reserve A and B of Deer Trail Estates, Section 1. b. Consider and approve issuance of a Purchase Agreement for an approximate 1 acre tract of land in the James Taylor Survey and appointing Judge Mark Keough, Commissioner James Metts, and B.D. Griffin as Special Commissioners to sign any and all documents to facilitate acquisition of said property.
AUDITOR A. Consider and approve carryover of FY 2021 unused benefits in an amount not to exceed $400K in order to activate “Partial Lump Sum” option at retirement with the TCDRS. On August 10, 2021, the court approved the updated TCDRS plan to increase lump sum payment from $2 million to $10 million. This brought the required rate down from 12.71% to 12.24%. However, the court had also approved on 5/11/2021 the change to the plan that would allow retirees to elect a “Partial Lump Sum” payment at retirement. In order to activate this option as of 1/1/2022, the required rate would increase from 12.24% to 12.54%, thus requiring an amount not to exceed $400K from the FY 2022 operating budget as additional employer contribution. The request is for consideration to approve carry-over of FY 2021 unused benefits from the operating budgets as a funding source.
GRANTS AND COMMUNITY DEVELOPMENT A. Consider, discuss and take appropriate action regarding the reallocation of $43,227.54 from 1-220-30-4300-740640-20CDBGCV3-IR-GR to another funding source. Please name funding source.
CONSTABLE PRECINCT 1 A. Consider, discuss and take appropriate action on a request to fund office supplies, office furniture, vehicle supplies and equipment for Precinct 1 mental health deputy positions funded under the ARPA program. Please name a funding source.
PURCHASING A. Consider and approve the award for Project 22-01 Rebuild of Election Carts.
ADULT PROBATION A. Consider, discuss and take appropriate action regarding the request to open two new positions, 8403-5427 Mental Health Counselor and 8403-5428 Bond Supervision Officer, with annualized salary being $57,782.00 and $42,085.00 respectively. Positions are needed to address increase in mental health defendants ordered by the courts to probation. $149,406.51 is still needed to fund salaries and benefits for fiscal year, please name a funding source.
PUBLIC HEARING A. PRECINCT 4 1. Consider the partial replat of the residue of Restricted Reserve L of Wood Lake Village Section 1 as recorded in Cabinet V, Sheets 95-99 of the Montgomery County Map Records, to be known as Harper's Preserve, Section 17 Replat. The purpose of the proposed partial replat is to conform to a revised land plan and dedicated preservation easements. RECONVENE COURT - TAKE APPROPRIATE ACTION
16. EXECUTIVE SESSION -THE COURT WILL RECESS FOR EXECUTIVE SESSION PURSUANT TO ONE OR MORE OF THE FOLLOWING PROVISIONS OF THE TEXAS GOVERNMENT CODE, TO WIT: CHAPTER 551, SUB-CHAPTER D; ARTICLES 551.071, 551.072 A. Discuss the purchase, exchange, lease or value of real property. (Section 551.072). B. Consultation with legal counsel regarding anticipated litigation and associated obligations in relation to employee 13307. (Section 551.071) C. Consultation with County Attorney regarding Claim No. 800.5141. (Section 551.071) D. Consultation with County Attorney to discuss legal issues regarding future uses of American Rescue Plan Act (ARPA) funds. (Section 551.071) E. Consultation with County Attorney regarding potential liabilities associated with CDBG Grants. (Section 551.071) 17. TAKE ACTION ON MATTERS IN EXECUTIVE SESSION
18. CITIZENS 21. COURT ADJOURNS
Nov 16, 2021 Commissioners Court
1. CALL TO ORDER 2. OPENING PRAYER 3. PLEDGE OF ALLEGIANCE TO THE U.S.A. FLAG 4. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG 5. ROLL CALL
APPROVAL OF COMMISSIONERS COURT AGENDA
PROCLAMATIONS/RESOLUTIONS/PRESENTATIONS A. A presentation on the Texas State Highway 249 Extension Project by Commissioner Charlie Riley.
CITIZENS
CONSENT AGENDA (ONE MOTION WITH MODIFICATIONS, IF APPLICABLE, APPROVES FOR ACTION, ALL ITEMS CONTAINED WITHIN THE CONSENT AGENDA). A. AUDITOR 1. Consider and accept the report that complies with Local Government Code Section 114.024. 2. Consider and approve Payment of Accounts. 3. Consider and accept completed audit. 4. Consider and accept the report that complies with Local Government Code Section 114.025. 5. Consider and accept the report that complies with Local Government Code Section 114.023. . BUDGET OFFICE 1. Consider, approve, and authorize transfers, adjustments, and amendments for special revenue departments and general fund departments for Fiscal Year 2022. 2. Consider and approve operational carry-overs for Special Revenue Funds and General Fund Departments from Fiscal Year 2021 to Fiscal Year 2022 Budget. 3. Consider, approve, and authorize the line item transfers and adjustments for Fiscal Year 2022 Budget according to Budget Policy. 4. Consider, approve, and authorize the line item transfers and adjustments for Fiscal Year 2021 Budget according to Budget Policy. C. TREASURER 1. Consider and approve the Monthly Treasurer report for October 2021, including: a. Monthly Statement of Balance Report for October 2021 b. Monthly Investment Report for October 2021 c. MCTRA Investment Report for October 2021 d. Interest Summary Report for October 2021 e. Investments Purchased report for October 2021 f. Debt Report (Reported and Maintained by Auditor's Office) g. Check Register for October 2021 h. Manual Check Register for October 2021 2. Consider and accept a donation of $2,250.00 to the Animal Shelter from Bissell Pet Foundation to be deposited into project DN0001 Animal Shelter Donation. D. TAX ASSESSOR/COLLECTOR 1. Consider and approve agreement for tax assessment and collection services between Montgomery County, Texas and Corinthian Point Municipal Utility District No. 2 and authorize Judge Mark Keough to sign on behalf of Montgomery County. 2. Acknowledge the Tax Assessor-Collector's 2021 deputation of Alejandra Gonzales, Deputy Tax Assessor-Collector. E. PURCHASING 1. Take appropriate action to grant change order approval authorization to Building Maintenance Director for Forensics Facility project from Brookstone, L.P., which is necessary due to supply chain shortages/delays involving roofing system in the amount not to exceed $250,000. 2. Take all appropriate action to approve utilizing the following contract: Public Safety Video Surveillance through Sourcewell contract #010720-AXN in the amount of $2,101,520.00 for a sixty (60) month term from Axon Enterprise, Inc. for Information Technology. Local Gov't Code §271.102 a. 3. Approve the renewal options for Project #20-07 Mosquito Spraying Services with Northwest Pest Patrol Inc., with changes for various precincts (exercising the second of five renewal options). F. RISK MANAGEMENT 1. Consider and approve changes, additions and releases on Surety Bonds. G. COMMISSIONERS - COUNTY ENGINEER 1. PRECINCT 3 a. Consider and approve acceptance of roads in Northgrove, Section 12 into the county road maintenance system and release the bond. 2. PRECINCT 4 a. Consider and approve the acceptance of the roads in Valley Ranch Town Center North into the one-year maintenance period. b. Consider and approve the acceptance of the roads in Park Lake View Drive Street Dedication into the one-year maintenance period. H. HUMAN RESOURCES 1. Consider and accept payroll change request forms. I. JUSTICE OF THE PEACE PRECINCT 2 1. Consider and accept the Monthly Collections report for October 2021 J. JUSTICE OF THE PEACE PRECINCT 3 1. Consider and accept the Monthly Collections report for October 2021. K. OFFICE OF COURT ADMINISTRATION 1. Consider and approve closing position 8103-4197, Admin Assistant I-OCA and reduce position 8103-4193 by one full-time equivalency spot. Open positions 8103-5425, OCA Supervisor- Court Admin, annualized salary to be $51,985.40 and position 8103-5426, OCA-Clerk II, annualized salary to be $29,099.20. Personnel changes are budget neutral with no funding source required. Authorize Budget Office to effectuate all changes. L. SHERIFF 1. Consider and accept the FY2021 Montgomery County Sheriff's Office ESAC Report. M. CONSTABLE PRECINCT 1 1. Consider and accept the appointment of Reserve Deputy Jason L. Hodges for Montgomery County Constable Pct.1 for this term. N. GRANTS AND COMMUNITY DEVELOPMENT 1. Consider and approve the deobligation of Emergency Rental Assistance (ERA) funding to the Department of Treasury in the amount of $7,106,368.27. 2. Consider and approve the renewal of Title IV-E Child Welfare Services grant contract with Child Protective Services (CPS) for County Attorney’s Office. Please authorize County Judge Mark Keough to execute contract and all appropriate documents related to the same. 3. Consider and approve the renewal of Title IV-E Legal Services grant contract with Child Protective Services (CPS) for County Attorney’s Office. Please authorize County Judge Mark Keough to execute contract and all appropriate documents related to the same. O. COUNTY ATTORNEY 1. PRECINCT 4 a. Approve Order Authorizing Notice of Public Hearing under Local Government Code 232.009(C-1) for a partial replat of a portion of Reserve B and a portion of Reserve A of Deer Trail Estates, Section 1, as recorded under Cabinet Z, Sheet 5779 of the Montgomery County Map Records, to be known as Deer Trails Estates, Section 1, Replat. The purpose of the proposed partial replat is to construct a roadway over a portion of Reserve A and B of Deer Trail Estates, Section 1. b. Consider and approve issuance of a Purchase Agreement for an approximate 1 acre tract of land in the James Taylor Survey and appointing Judge Mark Keough, Commissioner James Metts, and B.D. Griffin as Special Commissioners to sign any and all documents to facilitate acquisition of said property.
AUDITOR A. Consider and approve carryover of FY 2021 unused benefits in an amount not to exceed $400K in order to activate “Partial Lump Sum” option at retirement with the TCDRS. On August 10, 2021, the court approved the updated TCDRS plan to increase lump sum payment from $2 million to $10 million. This brought the required rate down from 12.71% to 12.24%. However, the court had also approved on 5/11/2021 the change to the plan that would allow retirees to elect a “Partial Lump Sum” payment at retirement. In order to activate this option as of 1/1/2022, the required rate would increase from 12.24% to 12.54%, thus requiring an amount not to exceed $400K from the FY 2022 operating budget as additional employer contribution. The request is for consideration to approve carry-over of FY 2021 unused benefits from the operating budgets as a funding source.
GRANTS AND COMMUNITY DEVELOPMENT A. Consider, discuss and take appropriate action regarding the reallocation of $43,227.54 from 1-220-30-4300-740640-20CDBGCV3-IR-GR to another funding source. Please name funding source.
CONSTABLE PRECINCT 1 A. Consider, discuss and take appropriate action on a request to fund office supplies, office furniture, vehicle supplies and equipment for Precinct 1 mental health deputy positions funded under the ARPA program. Please name a funding source.
PURCHASING A. Consider and approve the award for Project 22-01 Rebuild of Election Carts.
ADULT PROBATION A. Consider, discuss and take appropriate action regarding the request to open two new positions, 8403-5427 Mental Health Counselor and 8403-5428 Bond Supervision Officer, with annualized salary being $57,782.00 and $42,085.00 respectively. Positions are needed to address increase in mental health defendants ordered by the courts to probation. $149,406.51 is still needed to fund salaries and benefits for fiscal year, please name a funding source.
PUBLIC HEARING A. PRECINCT 4 1. Consider the partial replat of the residue of Restricted Reserve L of Wood Lake Village Section 1 as recorded in Cabinet V, Sheets 95-99 of the Montgomery County Map Records, to be known as Harper's Preserve, Section 17 Replat. The purpose of the proposed partial replat is to conform to a revised land plan and dedicated preservation easements. RECONVENE COURT - TAKE APPROPRIATE ACTION
16. EXECUTIVE SESSION -THE COURT WILL RECESS FOR EXECUTIVE SESSION PURSUANT TO ONE OR MORE OF THE FOLLOWING PROVISIONS OF THE TEXAS GOVERNMENT CODE, TO WIT: CHAPTER 551, SUB-CHAPTER D; ARTICLES 551.071, 551.072 A. Discuss the purchase, exchange, lease or value of real property. (Section 551.072). B. Consultation with legal counsel regarding anticipated litigation and associated obligations in relation to employee 13307. (Section 551.071) C. Consultation with County Attorney regarding Claim No. 800.5141. (Section 551.071) D. Consultation with County Attorney to discuss legal issues regarding future uses of American Rescue Plan Act (ARPA) funds. (Section 551.071) E. Consultation with County Attorney regarding potential liabilities associated with CDBG Grants. (Section 551.071) 17. TAKE ACTION ON MATTERS IN EXECUTIVE SESSION
18. CITIZENS 21. COURT ADJOURNS